Executive Administrative Assistant

Role:

The executive administrative assistant, as part of the Ropella administrative team, will be a highly motivated individual, who implements the administrative strategies, plans, procedures, and policies. The successful candidate will be an excellent communicator and strategic thinker who will help implement Ropella’s agenda and help achieve their ambitious goals. The executive administrative assistant works closely with the CAO, as well as other senior leaders.

Job Responsibilities:

Act as executive administrative assistant to the President, CEO and other key leaders, screening callers and arranging appointments, meetings and conferences as directed.
Accept and verify all incoming deliveries and route appropriately.
Provide administrative assistance to all staff in preparing and mailing mass marketing materials and routine newsletters as needed.
Assist with delivery of documentation gifts to both clients and/or candidates via FedEx and/or other ground delivery services.
Prepare reports as directed.
Act as office manager and coordinator. As directed, supervise, train and evaluate other secretarial or clerical staff within the administrative department.
Take notes at meetings, as required.
Initiate correspondence on a variety of matters; format, create, produce and edit correspondence and other written materials.
Operate office equipment including copiers, facsimile machines and computers; input and retrieve data and text; organize and maintain filing.
Must have sound knowledge and ability in business correspondence and an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy.
Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines.
Inventory all office supplies, paper supplies, groceries and misc. items and keep them stocked at all times.

Qualifications:

At least two years of work experience in corporate communications, marketing communications, or a related field, preferably in a large organization.
Strong organizational skills
Expert knowledge of various communications media and tools, including: E-mailing software as well as Microsoft Outlook and Exchange; office software (Word, Excel, PowerPoint, Acrobat).
Keyboarding/typing ability required (40 words per minute).
Demonstrate knowledge and skills in project management methodologies, practices, and techniques/tools.
Ability to handle press relations and public speaking engagements.
Capable of working in a high-pressure environment
Ability to work independently
Attention to detail
Ability to interact effectively with staff, the media and the public.
Must be a polished professional with a take charge attitude.
Must be a self-starter, think-on-your-feet, jack-of-all trades type of individual.

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Meet Our Team

What our team has to say about us!

I’ve never worked at any company that allowed you the freedom to work to your own strengths and build up your strengths like they do at Ropella.

Monica Hatch,

Executive Search Consultant

Working at Ropella is exactly like being a part of a Championship team. Everyone striving to do their best to accomplish the ultimate goal. Empowering people to transform lives!

Walker O'Connor,

Manager, Client Partnership Development

I love the camaraderie between each of the teams. We work together with really great people who lift each other up and no one team is more important than the other, we’re all working together to complete the same goals. And the goals that we have are getting to impact so many lives with the opportunities that we fill and the people we place in amazing roles!

Elise Brassell,

Executive Search Consultant

Ropella appreciates you for more than just your work. They celebrate your accomplishments and the positive impact you have on others. When you are in the people industry, that means everything. Your hard work is actually recognized and valued.

Brian Moore,

Client Partner

Ropella really values work-life balance and it’s a comfort knowing that they are there for you in times of need – always willing to be flexible when it comes to putting family first. They listen to every team member when it comes to opportunities for improvement as a company — no voice is too small to contribute, and it means a lot that you can make an impact on company success through fresh ideas.

Christian Hogue,

VP, Client Partnership Development

It’s refreshing to come to work every day and enjoy the people you work with. Ropella does a great job of not only building a team environment, but also creating opportunities to build on those relationships through fun activities and events throughout the year.

Eric Krause,

Senior Vice President

It's wonderful to work in an environment where you are treated like family. When your boss asks you how your weekend was and genuinely cares about your answer, it creates that people-first culture that is so rare to find.

Brittany Louhier,

Creative Director

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